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Markets · Estonia

Short-term rental PMS for Estonia,built on the country’s rules.

BnBFlow is the PMS for hosts and property managers in Estonia: a channel manager for Airbnb, Booking.com, Vrbo, Expedia and many more, online check-in in Estonian and the mobile app. Below, rule by rule, what Estonian law requires (guest registration, VAT, e-invoices) and what BnBFlow does for each.

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  • Guests from more than 75 countries have checked in online with BnBFlow.
  • Rules checked against official sources on 18 October 2026

01The rules in Estonia

The rules in Estonia and what BnBFlow does.

Every rule with its official name, what it requires, the source and an honest label: what is included, what you configure and what we do ourselves or through partners.

Rules checked against official sources on

Included
BnBFlow does it today, in the app.
Through us or partners
We do it ourselves or through partners.
  1. 01

    Registering guests

    Majutusteenuse kasutaja registreerimine · TurS § 24

    What it requires

    Before the stay, the host registers the guest: name, date of birth, citizenship, country of residence, the period of stay, the purpose of travel and the number of minors; for guests who are not EEA or Swiss citizens and have no right of residence in Estonia, also the type, number and issuing country of the ID. The data is kept for 2 years from registration and made available to the police (PPA) and the security authorities on request.

    What BnBFlow does

    • Included

      Online check-in collects from the guest the name, date of birth, citizenship, address, the ID with a photo of it, the purpose of travel and the other guests, with their dates of birth; the period comes from the booking. The forms stay in your account, at hand when the police ask for them.

    Official source (1)
  3. 03

    The e-invoice

    E-arve

    What it requires

    From 1 July 2025, between businesses, a buyer listed in the commercial register as an e-invoice recipient can ask for the invoice as an e-invoice, under the European standard EN 16931 (Peppol), unless the parties agree otherwise.

    What BnBFlow does

    • Through us or partners

      E-invoices to businesses.

    Official sources (2)

An informative summary, not tax or legal advice. Rules change; for your case, the source is the competent authority and, for tax matters, a local accountant.

02Local integrations

Estonia’s systems, connected to BnBFlow.

Local invoicing, reporting, taxes, payments and channels, each with its label: what is included, what you configure, what we do ourselves or through partners, and what we connect on request.

Included
BnBFlow does it today, in the app.
Through us or partners
We do it ourselves or through partners.
On request
We connect or build it when you ask.

Reporting

1 integration

  • Guest registration

    Majutusteenuse kasutaja registreerimine

    The guest details the Tourism Act requires, before the stay.

    • Included

      Online check-in collects them from the guest, and the forms stay in your account.

Tax

1 integration

  • e-arve (Peppol)

    E-arve

    The electronic invoice in the European Peppol format.

    • Through us or partners

      Electronic invoices, through us or partners.

Accounting

1 integration

  • Export for accounting

    Stays and payments, for your accountant’s software.

    • On request

      We prepare the export when you ask.

03What you get in Estonia

A complete PMS, in your guests’ language.

The calendar, the guests, the team and the money in one place, with the guest pages in Estonian.

04FAQ

Estonia, what hosts ask.

Units in Estonia? Write to us and we reply the same business day, the next one at the latest.

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What guest data does Estonian law require?

Before the stay, the host registers the guest: name, date of birth, citizenship, country of residence, the period of stay, the purpose of travel and the number of minors; for guests who are not EEA or Swiss citizens and have no right of residence in Estonia, also the type, number and issuing country of the ID. The data is kept for 2 years from registration and made available to the police (PPA) and the security authorities on request. Online check-in collects them from the guest, and the forms stay in your account, at hand when the police ask for them.

What VAT applies to accommodation in Estonia?

Accommodation has the reduced 13% rate from 1 January 2025; the standard rate is 24% from 1 July 2025. You file the VAT returns together with your accountant.

Which language do guests check in in?

Their own: online check-in and the guest pages are in Estonian, English and the other app languages (Romanian, English, Greek, Italian, Spanish and Estonian).

How much does BnBFlow cost in Estonia?

We build the offer for Estonia around your units: how many, on which channels and what you want to use. Request it from this page and we reply the same business day, the next one at the latest.

Units in Estonia?

Get an offer for Estonia.

Tell us how many units you have and where; you get the offer and, if you like, a walkthrough on your properties.

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We reply the same business day, the next one at the latest.

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